The Project Debrief -an introduction

It’s inevitable as you reach the end of another year that you start to look back and reflect. Where did you start this year? Where are you ending it? What has worked? What hasn’t? I guess it’s the Project Debrief Meeting of 2016.

When events have been anything other than smooth and predictable, I tend to spend my last 30 minutes at work (late at night, while the dance music rages or while some poor 16-year-old mops the floor badly) in my office with a hot drink, writing an email. In the email, I will catalog how things have progressed: why decisions got made, what has changed from the original plan, and what was missing from the original plan. Sometimes I just send that email to myself. It’s not meant as a moan session about how other people haven’t done their job – it’s just a record of that particular event while it’s fresh in my mind. It’s a learning tool. And I have to do it on the day, because by the next morning I will walk into another event having forgotten 90% of what went on at the last one. After years of doing events, my brain automatically switches to the next priority task rather than dwelling on the past.

It’s a huge problem when someone calls up three weeks later looking for lost property. “The wedding of Frances and Frank?… Um, sure, let me look…” Rummages through her memory. Which wedding was that again? The pink one? The blue one? The lilac one?… Oh, the one where they made the florist cry! The one where they kicked a hole in the wall… Oh fuck those people. “No, sorry honey, I saw your 2-year-old tearing up your $2 paper pompoms.”…

So this is what I’m doing now: writing my notes in the closing hours while the event is still in swing. Listening to the 16-year-old mop the floor while I drink coffee and try to put my addled thoughts in order.

I will keep you posted.

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